Frequently Asked Questions

What is RADAR?

RADAR (which stands for Repository of Art Design Architecture Research) is the Glasgow School of Art’s research repository, providing a digital archive of research and enterprise output produced by Glasgow School of Art staff and postgraduate students. RADAR provides public access to a wide range of research outputs, from books and journal articles to exhibitions and artefacts.

You can access the repository at the following link:

Who can access RADAR?

Anyone can access RADAR via the internet, to search or browse for information about the research produced by GSA staff and postgraduate students. Full text is available where possible, and some additional content is available on request. Please note you do not need to be logged in to RADAR to be able to browse and download research outputs. GSA staff can log in to RADAR to deposit their research outputs; a guide on “How to deposit research outputs” is available at this link::

Please contact the RADAR team (via for further information and support.

How do I log in to RADAR?

If you are a member of GSA staff, you can log in to RADAR to deposit your research outputs, using your GSA username and password, remembering that these are case sensitive. If you experience any difficulty logging in, please check if you’re using the correct password - if you’ve recently been prompted to update your password by IT, you will need to use this new password to access RADAR. If you continue to have problems logging in, please email (via and we will look into this for you.

Please note that PGR students are not able to log in to RADAR.

What is a research output?

A research output is the item that has been produced as an outcome of the research project you have been working on. The output can take many forms, such as a journal article, book, artefact or exhibition, to name a few. When you deposit your research in RADAR, you can select from a list of common output types.

Why should I deposit my research in RADAR?

As a member of GSA staff, having your research represented in RADAR helps to promote the work that you are doing by making it discoverable and visible to others, potentially leading to collaborative work etc.

RADAR is also a good place to make your research openly accessible, and helps to showcase the wide range of research being undertaken at the GSA, so it benefits both the School and researchers themselves.

How long does it take to deposit an item in RADAR?

It need only take a few minutes to deposit an output in RADAR, by filling in all of the required fields, which are marked with a white star in an orange circle. However, the more additional information you provide and the better you describe your output, the more discoverable it will potentially be for people searching either RADAR itself, or via a search engine!

How do I upload my research output?

The “Upload” section of the RADAR deposit process allows you to browse your computer and choose the document(s) you want to upload, and to label them accordingly. PDFs and JPEGs are the preferred file formats for uploading, but others are also possible. These might be the full text of a written research output, or supporting evidence such as images of an exhibition, or presentation slides.

Any images you upload will feed through to the image carousel on the RADAR home page and help showcase your research. Please refer to the “How to deposit research outputs” guide: for more information; the “RADAR metadata” guide provides a full list of all file formats that can be uploaded to the RADAR repository.

How do I edit an item that is already publicly available on RADAR?

Once an item has been made publicly available on RADAR you can no longer edit it. However, if you want to update, or amend, a published record simply click on the ‘request a change’ option that appears on the bottom right hand side of the record in question. The ‘request a change’ link will open up a form where you can detail the edits that are required; once you have completed the form click the green ‘request a change’ button which will send the form to the RADAR team. On receipt of your request the RADAR team will either make the edits for you, or if there are lots of changes to be made we will send the record back to your work area for you to update. It’s worth noting that while the record is in your work area RADAR users will not be able to view or download it, so it's best to re-deposit it as soon as you can.

There's an item I want to download but RADAR won't let me, and the item says it is "secured", why?

Some material on RADAR will display as “secured”, meaning it is restricted from public view and cannot be downloaded, usually due to copyright restrictions or because it is under an embargo. Please note if you are looking for a GSA PhD or MPhil thesis and are unable to download it from RADAR, you may be able to access the print version at the GSA Library.

Items that are available to download will be found under the tabs named “Documents”, “Images” or “Video”.

I can’t see my output in my ‘manage outputs’ but I know it’s in RADAR. How can I edit it?

This can happen if you have co-authored a paper with another member of GSA staff and they deposited the paper in RADAR. Records will only appear in your user work area in the ‘manage outputs’ section if you deposited the item in the repository. If you did not deposit the item you will not be able to edit it. If you would like to update a record you co-authored but didn’t add to RADAR please email( and we will be happy to make the edits for you.

Why has the Dates field in RADAR changed – and how does this affect me?

As of April 2016, RADAR’s “Date” field has been expanded to gather more detailed information about your research output’s date of publication (or completion). This is to help you as a researcher, and the GSA, to comply with the HEFCE / SFC open access policy for the next REF, which particularly affects articles and conference papers. Further information on Open Access and the REF can be found in our Open Access FAQs:

Whenever you create a new record in RADAR, you will see a single “Dates” field; different output types will require different levels of information. When you deposit an Artefact in RADAR for example, you can simply add a year. Articles and Conference papers, however, will need a complete “Accepted” date (i.e. year-month-day), in order to comply with HEFCE / SFC REF requirements. You can also add the date the output was published online, and the formal publication date.

The new “Dates” field is still a required field for all output types, so if you don’t add any date information to your output, you will be unable to proceed with your deposit. If you need further information, a walk-through guide "How to add dates to RADAR deposits" has also been produced to explain what date information is now required, and how to add it. You can find this guide at the following link:

What are keywords?

Keywords help to describe a research output, and make it more discoverable when people are searching the RADAR repository. It’s a good idea to add between 3 – 5 keywords when depositing an output.

What is the difference between depositing a “Conference or Workshop Item” and a “Book Section”?

A “Conference or Workshop Item” allows you to deposit the details of a paper, poster, speech, lecture or presentation given as part of a conference session. Copyright permitting, you can also upload the full text of your output.

If the conference session is later published in conference proceedings, you can deposit this output as a “Book Section” if the proceedings have an ISBN (International Standard Book Number), or as an “Article” if the proceedings have an ISSN (International Standard Serial Number).

Why should I provide a “Contact Email Address” for my deposit?

If you have restricted access to any documents attached to your outputs, providing an email address will generate a “Request a copy” button that will enable potential users to contact you, to seek permission to access your work. The “Request a copy” function enables you to securely provide access to your work to individual requesters via a link. One-to-one sharing of published articles is permitted by publishers, however it is at the author’s discretion whether requests are granted or not.

How long does the review process take?

Once you have deposited an output in RADAR, a member of the RADAR team aims to review each new deposit within 3 working days. The review process involves checking to see if all required metadata fields have been completed, and that the metadata is free from any spelling errors. Occasionally, further checks may be needed by a senior Research and Enterprise colleague.

Please refer to the “RADAR submission workflow” in the "RADAR Content, Metadata, Submission and Preservation Guidelines" for further information. You can find this guide at the following link

How do I restrict access to my document?

It is best to allow public access to your research output where possible. However you can limit who can view a document you upload, by simply choosing “Visible to: Repository staff only” in the “Upload” section. You can also add an embargo period if needed.

Please refer to the “How to deposit…” guide for more information. You can find this guide at the following link:

What is a DOI? Can I deposit a DOI in RADAR?

AA DOI is a Digital Object Identifier. These are codes assigned (by a DOI Registration Agency) primarily to journal articles, conference papers and book chapters. A DOI is a persistent link to the item’s location on the internet, and will ensure that your articles and book chapters can be easily found on the web and referenced clearly. An example of a DOI is:

You can add the DOI to the “Official URL” field in your RADAR record; please note that you will also need to upload a copy of the output itself (e.g. the accepted version of a journal article), and make it “Visible to: Anyone”, for it to be openly accessible in RADAR.

How do I import by DOI

If the output you are depositing in RADAR has a DOI (digital object identifier) you can use it to quickly import the key information on the item (e.g. title, authors, publication, volume number) into RADAR. To do this you should go to your user ‘work area’ by clicking on the ‘manage outputs’ option on the left hand menu. Once you’re in your work area there should be a box directly underneath the green ‘create new research output’ button called ‘import from’. If you click on the ‘import from’ box a drop down menu will display and you should select the ‘DOI (via CrossRef)’ option. Once you have made this selection click on the green ‘import’ button. The next screen will display a dialogue box where you can paste the DOI and import the metadata. You should only paste the DOI number (eg: 10.1371/journal.pone.0168911) rather than the full URL into the import box. You can test the DOI is working by clicking on ‘test without importing’; if the DOI is active you can then click on ‘import items’. A record will then be created with the key metadata already added, you will still have to add information such as the abstract and keywords before depositing the item for review.

Can I export a list of my citations from RADAR?

Yes, it is possible to export a list of your citations from RADAR. A short guide that explains how to do this can be accessed here:

Do you have a takedown policy?

Yes, we have a takedown guidance document that can be accessed in the “Policies” section of RADAR:

If you believe that any content in RADAR infringes your intellectual property rights, please send details by email to (, and we will review your complaint.