FAQs

What is RADAR?

RADAR (Repository of Art Design Architecture Research) is the Glasgow School of Art’s research repository, providing a digital archive of research and enterprise output produced by Glasgow School of Art staff and postgraduate students. RADAR provides public access to a wide range of research outputs, from books and journal articles to exhibitions and artefacts.

You can access the repository at the following link: http://radar.gsa.ac.uk.

Who can access RADAR?

Anyone can access RADAR via the internet, to search or browse for information about the research produced by GSA staff and postgraduate students. Full text is available where possible, and some additional content is available on request. GSA staff can also log in to RADAR to deposit their research outputs.

Please contact the RADAR team (via radar@gsa.ac.uk) for further information and support.

How do I log in to RADAR?

If you are a member of GSA staff, you can log in to RADAR using your GSA username and password, remembering that these are case sensitive.

What is a research output?

A research output is the item that has been produced as an outcome of the research project you have been working on. The output can take many forms, such as a journal article, book, artefact or exhibition, to name a few. When you deposit your research in RADAR, you can select from a list of common output types.

Why should I deposit my research in RADAR?

As a member of GSA staff, having your research represented in RADAR helps to promote the work that you are doing by making it discoverable and visible to others, potentially leading to collaborative work etc.

RADAR is also a good place to make your research openly accessible, and helps to showcase the wide range of research being undertaken at the GSA, so it benefits both the School and researchers themselves.

How long does it take to deposit an item in RADAR?

It need only take a few minutes to deposit an output in RADAR, by filling in all of the required fields. However, the more additional information you provide and the better you describe your output, the more discoverable it will potentially be for people searching either RADAR itself, or via a search engine!

How do I upload my research output?

PDFs and JPEGs are the preferred file formats for uploading but others also possible. These might be the full text of a written research output or supporting evidence such as images of an exhibition or presentation slides. The “Upload” section of the RADAR deposit process allows you to browse your computer and choose the document(s) you want to upload, and to label them accordingly.

Any images you upload will feed through to the RADAR home page and help showcase your research!

Please refer to the “How to deposit research outputs” guide for more information; the “RADAR metadata” guide provides a full list of all file formats that can be uploaded to the RADAR repository.

Why has the Dates field in RADAR changed – and how does this affect me?

As of April 2016, RADAR’s “Date” field has been expanded to gather more detailed information about your research output’s date of publication (or completion). This is to help you as a researcher, and the GSA, to comply with the new HEFCE / SFC open access policy for the next REF, which particularly affects articles and conference papers. Further information on Open Access and REF can be found in our Open Access FAQs in Research and Knowledge Exchange community on the VLE (https://vle.gsa.ac.uk).

Whenever you create a new record in RADAR, you will see a single “Dates” field; different output types will require different levels of information. When you deposit an Artefact in RADAR for example, you can simply add a year. Articles and Conference papers, however, will need a complete “Accepted” date (i.e. year-month-day), in order to comply with HEFCE / SFC REF requirements. You can also add the date the output was published online, and the formal publication date.

The new “Dates” field is still a required field for all output types, so if you don’t add any date information to your output, you will be unable to proceed with your deposit. If you need further information, a walk-through guide "How to add dates to RADAR deposits" has also been produced to explain what date information is now required, and how to add it. You can find this guide under the "Help and Contact Information" section in the left-hand menu bar.

What are keywords?

Keywords help to describe a research output, and make it more discoverable when people are searching the RADAR repository. It’s a good idea to add between 3 – 5 keywords when depositing an output.

What is the difference between depositing a “Conference or Workshop Item” and a “Book Section”?

A “Conference or Workshop Item” allows you to deposit the details of a paper, poster, speech, lecture or presentation given as part of a conference session. Copyright permitting, you can also upload the full text of your output.

If the conference session is later published in conference proceedings, you can deposit this output as a “Book Section” if the proceedings have an ISBN (International Standard Book Number), or as an “Article” if the proceedings have an ISSN (International Standard Serial Number).

Why should I provide a “Contact Email Address” for my deposit?

Providing an email address means that if you have restricted access to any documents attached to your outputs, the “Request a copy” button will enable anyone who is interested in your research to get in touch with you.

How long does the review process take?

Once you have deposited an output in RADAR, GSA’s Research Information Co-ordinator aims to review each new deposit within 3 working days.

The review process involves checking to see if all required metadata fields have been completed, and that the metadata is free from any spelling errors. Occasionally, further checks may be needed by the Head of Research.

Please refer to the “RADAR submission workflow” in the "RADAR Content, Metadata, Submission and Preservation Guidelines" for further information. You can find this guide under the "Help and Contact Information" section in the left-hand menu bar.

How do I make changes to an output once it has been submitted?

All outputs deposited in the RADAR repository remain accessible to you in your “User Work area” of the “Manage Outputs” section; you can also see which items are “live” in the repository, and which you are currently working on.

To edit an output, click on the pencil and paper icon. This takes you back in to the deposit process, where you can make amendments and resubmit your output to RADAR. If you encounter any difficulties, please contact the RADAR team (via radar@gsa.ac.uk).

How do I restrict access to my document?

It is best to allow public access to your research output. However you can limit who can view a document you upload, by simply choosing “Visible to: Repository staff only” in the “Upload” section. You can also add an embargo period if needed.

Please refer to the “How to…” deposit guide for more information. You can find this guide under the "Help and Contact Information" section in the left-hand menu bar.

What is a DOI? Can I deposit a DOI in RADAR?

A DOI is a Digital Object Identifier. These are codes assigned (by a DOI Registration Agency) primarily to journal articles and book chapters, which allow them to be easily found on the web, and obtained and referenced easily.

If the output you are depositing in RADAR has a DOI assigned to it, you can enter the DOI as the “Official URL”; please note that you will also need to upload a copy of the output itself (e.g. the allowed version of a journal article), and make it “Visible to: Anyone”, for it to be openly accessible in RADAR.

Please refer to the “RADAR metadata” guide for further information. You can find this guide under the "Help and Contact Information" section in the left-hand menu bar.